Thursday, May 9, 2013

Greater Duwamish Bylaws

Greater Duwamish District Council Bylaws

Article 1.       Name; boundaries; purpose.

1.1           Name
The organization shall be known as the Greater Duwamish District Council (the Executive   Council).
1.12           The Council will vote for the Executive Council as described in this document, defined in Article 3.2.

1.2           Boundaries
      The council is composed of the Beacon Hill, Georgetown, and South Park communities and the Duwamish Industrial area. The boundaries are as follows:
                        north:  Beginning at I-5 at S. Dearborn St., east to Rainier Ave. S.
            east:     Beginning on Rainier Ave. S. at S. Dearborn St., south along Rainier Ave. S. to M.L. King Jr. Way S. to S. Ryan St. (south City limits)
            south:  Beginning at M.L. King Jr. Way S. and S. Ryan St., west along the south City limits to W. Marginal Way S.
            west:    Beginning at W. Marginal Way S. (including Harbor Island) to Connecticut Ave. S. to I-5 at Dearborn St., including the Riverside neighborhood.
1.3       Purpose
      The District Council’s purpose is to provide a forum for local business organizations, neighborhood resident groups, activist community organizations and other community organizations to consider planning, budget allocations and service delivery, and to share ideas and solutions to common problems. Neighborhood organizations will continue to determine their own boundaries and will remain free to deal directly with City departments and elected officials as they have in the past. The functions of the District Council shall include: 1) rating and ranking Neighborhood Matching Fund applications; 2) participating in the City’s budget priorities process; and 3) participating in the City’s neighborhood planning process. This District Council is organized under the provisions of the Seattle City Council Resolutions 27709, 28155, and 29015, which create and describe the role of District Councils.

Article 2.       Membership criteria; new memberships; community participation; attendance.

2.1           Membership criteria
      The Council is open to representatives of all local business organizations and neighborhood groups within the District boundaries who wish to participate and meet the following criteria:
1)    Shall have a Member Application (see attached) on file with The Council and shall update it upon adoption of these bylaws and annually in September.
2)    Shall be geographically based with a constituency that resides and/or works within the recognized District boundaries.
3)    Shall not limit membership of individuals or groups on the basis of race, religion, color, gender, sexual orientation, age, handicap, national origin, income nor political affiliation, in any of its policies, recommendations or actions and shall operate democratically.
4)    Shall hold at least four board, executive or general meetings annually.
5)    Shall have organizational bylaws and file them with the Greater Duwamish District Council.
2.2       New memberships
      Any local business organizations or neighborhood groups able to meet the criteria set out in Article 2.1 and wishing to join The Council shall provide the Executive Council with a completed application. Consideration of a new applicant should be raised at the next general meeting following submission of the completed application. Upon reaching a simple majority vote of members of The Council, the application shall be accepted.
2.3       Community Participation
      All interested persons who live, work, or have businesses with the Greater Duwamish District are welcome to participate  in Council meetings and other activities. Only designated representatives or designated alternative representatives to The Council shall have voting rights or hold office.
2.4       Attendance
      To remain a voting member, a group must send a representative to at least six (6) of the ten (10)  yearly general Council meetings. The Council will notify the President or Chair (or, in their absence, any group official) of any member organization that is close to losing its voting privileges due to non-attendance. An organization’s voting privileges will be restored upon resuming regular attendance at two consecutive meetings.

Article 3.       Representatives; officers; committees.

3.1           Representatives
      Each member organization shall designate one representative and at least one alternate to The Council on their Member Application. Each member organization shall have one vote in matters brought before The Council. No representative may represent more than one organization.
3.2           Officers
      All representatives of qualified member organizations in good standing are eligible to serve as officers. A Nominating Committee shall be formed in Council each September to nominate candidates of office, and shall make a report at the October meeting. Nominations can also be taken from the floor at the annual election meeting of The Council which shall take place in November. Elected officers shall take office upon election and serve for one full year, or until their successors are elected. Officers shall consist of a Chair and Vice-Chair, or Co-Chairs, a Secretary ( a position that can be rotated among officers), a Parliamentarian, and up to two at-large positions.
      The Chair or Vice-Chair, or Co-Chair(s) shall preside at all Council meetings, shall be official spokesperson(s), and have the power to convene special and emergency meetings of The Council. The Chair or Co-Chair or an alternate designated by a vote of The Council will also serve on the City Neighborhood Council. In the event that the Chair is unable perform his/her duties, the Vice-Chair or Co-Chair shall assume the duties of the Chair until he/she is able to resume or a new Chair (or Co-Chair) is elected. In the event that one of the Co-Chairs or the Vice-Chair is unable to perform his/her duties, a new Co-Chair or Vice-Chair shall be elected.
      The Secretary, which can be a rotated position, will be responsible for the minutes of the meetings, prepare meeting agendas as directed by the Chair(s), and assure that notice of regular meetings is mailed out at least 10 days in advance of the meeting date. Emergency meetings may be called with at least two working days notice, and with approval of at least 2/3 of Council members.
      The Council shall be staffed by the Department of Neighborhoods (DON) Neighborhood Service Center (NSC) Coordinator assigned to the Greater Duwamish District. DON will assist officers and committee chairs with word processing, mailing, and other services that help to ensure  the viability of The Council, as requested.
      Appointments and all elected positions are subject to removal for cause.
3.3           Committees
      The Council shall establish committees as deemed appropriate for its purpose. Chairs of committees must be voting members of The Council. The District Council Chair shall be an ex officio (without vote) member of all committees, except within the Executive Committee, but shall not sit in any capacity on the Nominations Committee. Committees or their members will represent or speak for The Council only when authorized by Council resolution.

Article 4.       Meetings of The Council

4.1           Open and accessible meetings
      All Council meetings shall  be open to the public and shall be held within the Greater Duwamish District. Every effort shall be made to rotate meetings throughout the District. Special public notice of meetings shall be given in the neighborhood where the coming meeting is to be held. Meetings shall be in handicap accessible sites to the maximum extent feasible. Accommodations for people with disabilities shall  be provided upon request by contacting the Greater Duwamish District Neighborhood Service Center Coordinator.
4.2           Regular meetings
      The Council shall hold regular meetings on the fourth Wednesday of the month. Council meetings will take place every month except August, and December. Council meetings will be held from 6:30 p.m. to 8:00 p.m. The Chair is instructed to make all reasonable efforts to have meetings begin and end on time.
4.3           Special meetings
      A Chair or Vice-Chair may call special meetingsand notify of the entire Council at his/her discretion or when requested to do so by 25% or more of the voting members.
4.4       Quorum
      A quorum shall consist of designated representatives of one-half of the total number of qualified, voting member organizations. Passing any motion that comes before the Council, except one amending the bylaws, shall require a simple majority of the quorum. Amending bylaws requires a two thirds vote, as described in Article 5.
4.5       Order of business
      The Council may amend its agenda and order of business at any time by a majority vote. In the absence of other actions, the order of business shall be:
1)    Call to order;
2)    Sign-in and self-introductions;
3)    Changes/amendments to agenda; adopt agenda;
4)    Changes/amendments to minutes from last meeting; approve meeting minutes;
5)    Old business;
6)    New business
- new business on agenda
- action on new business
- proposed agenda for next meeting;
                        7. )             Public input;
                        9.         Reports/updates/action items
A.            Reports/updates from member organizations
B.             Action on reports/updates from member organizations
C.             Reports/updates from committees
D.            Action on committee reports/updates
E.             Reports/updates from City departments
F.             Action on reports/updates from City departments
G.            Report/update from City Neighborhood Council (CNC) delegate
                              H.        Action on CNC delegate update/report
                        10) Adjournment.

Article 5.       Bylaw amendments

5.1           Amendments
            Any amendment may be initiated by introducing a written proposal at a regular Council meeting. A vote will be scheduled for the next regular meeting. The proposed amendment must be distributed to voting members 20 days prior to the meeting for which the amendment vote is scheduled. A 2/3 vote of qualified members is required to pass a bylaw amendment.

            These bylaws were amended and adopted on September 17, 1996.


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